Improving logistics data management through facility reporting. HPF

Authors: Health Partners International
Document Type: Stories
Publication Date: 2015

Improving logistics data management through facility reporting.

This success story outlines how Health Partners International drove forward the supply chain management of all commodities distributed to facilities that it provides operational support to in South Sudan.

Previously, the system of drug distribution in South Sudan did not allow for any feedback from the health facilities that could assist at the central level with information to improve services in the future. The system was one-way traffic with no reporting on the consumption of the distributed commodities that could inform re-supplies, asset forecasting and quantification processes.

Health Partners International assisted in the employment, training and deployment of State Supply Chain Officers to all Health Pooled Fund states. The process of changing the supply chain management of commodity data for the better has begun.

Health Partners International started the process of collecting monthly reports from all its facilities using the standard approved reporting tools for the first time in October 2015. In the first month of reporting by health facilities on the tracer medicines, 72% reporting rate was achieved across the six states that Health Pooled Fund operates from with 25 counties out of 34 counties

The major achievement was the availability of real time facility consumption data that was not previously available, and which will facilitate a better understanding of stock status at the facility level.

In 2015 a malaria epidemic swept the country and these changes helped curtail negative health outcomes in targeted states.

The Health Pooled Fund has been providing access to good quality basic health services in partnership with the Government of the Republic of South Sudan’s Ministry of Health. To find out more please visit:

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Tags: Data collection, Capacity building, asset management, sustainability, supply chain management, South Sudan, Health System Strengthening, Coordination, Health Pooled Fund, Pharmaceuticals, Drug supply, medical asset management, medical store, Procurement, Health information monitoring, real-time data,